Privacy Policy

Introduction.

This website (www.profgov.com) (the “Website”) is owned and operated by Professional Governance Services Ltd (also referred to in this Privacy Statement as “PGS”, “we” and “us”).

PGS is committed to protecting and respecting your privacy. This Privacy Statement should be read together with our Cookies Statement and Terms of Use and sets out how we will treat any personal data that you provide us or that we collect from you. Please read this Privacy Statement carefully to understand our practices regarding your personal data and how we will treat it.

Please note that by continuing to use our services or this Website and by providing any personal data to us offline, via this Website, or via any email addresses provided on this Website you are consenting to our use of your personal data as set out in this Privacy Statement. Please do not provide us with any personal data if you do not want that data to be used by us in this manner.

Data collected through this Website.

We may collect data from you online in the following ways:

If you contact us with enquiries and comments; and
Through our use of cookies (please see the “Cookies” section below).

The data about you which we collect and process may include:

Your name, address, email address and other contact information which you provide;
Records of your correspondence with us; and
Details of your visit to this Website and the resources that you access.

Cookies.

We may also obtain information about your use of this Website via “cookies” which are used to record visits and to ensure a consistent and efficient experience for visitors. Please see our Cookies Statement for more information.

When you use this Website we may also collect information such as your IP address, operating system and browser type, for system administration. This is statistical data about visitors’ browsing actions and patterns and generally does not identify any individual.

Use of data collected through this Website.

Any use of your personal data will be undertaken in accordance with applicable data protection laws and regulations. Your data may be used for the following reasons:

To ensure that this Website is presented to you in an effective manner;
To provide you with information that you have requested from us or to respond to an enquiry which you have made;
To provide you with any services which you have requested;
To comply with applicable laws and regulations;
For administrative purposes; and
To provide you with information about us and our services, including legal updates.

Data collected “offline”.

We may also obtain personal data from you in other ways, such as by phone, email or in paper form. For example, we may receive personal data from our clients (about themselves or about other individuals) which is provided to us in confidence for use in the provision of legal advice to our client. Our handling of that data is subject to our client’s instructions.

We may also receive personal data from our clients, or from others, about themselves or about other individuals (such as our corporate clients’ employees) which is provided to us for the purpose of carrying out our business of providing consultancy services. We will handle that data in accordance with this Privacy Statement.

This information might include:

Your name, email address and other contact details;
Records of your correspondence with us;
Your bank account details and/or other billing details; and

Use of data collected “offline”.

We may use your offline personal data in the following ways:

To provide advice or other information that you have requested from us;
To invoice you for services we have provided to you;
To keep records of the work we have carried out for you; and
To send you marketing materials relating to our services, unless you would prefer us not to do so (see the “Your Rights” section below).

Disclosure of your data.

We will not disclose your personal data to any third party except in the following circumstances:

Where required as part of the delivery of services to you, for example, disclosure of your data to other professionals working on the same matter;
The use of a third-party service provider to provide us with services that involve data processing (for example, our email service provider);
Where we are under a duty to disclose or share your data to comply with any legal obligation or to enforce or apply any agreements;
To protect the rights, property, or safety of PGS, or others;
If PGS, or substantially all its assets are merged or acquired by a third party, in which case your personal data may form part of the transferred or merged assets; or
Where you have expressly consented for us to share your personal data with third parties.

These circumstances include exchanging information with other companies and organisations for the purposes of anti-money laundering legislation and credit risk reduction.

Storage of your data.

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (EEA) including in a country where the law provides less protection for personal data. By continuing to use our services or this Website and by providing any personal data, you are consenting to such transfers, storing or processing of your personal data.

If we engage a third party to process personal data on our behalf we contractually require them to apply appropriate safeguards for such data.

Legal bases for our use of personal data.

There are three main legal bases for our use of personal data:

We have the individual’s consent to process their personal data (as above, by using our services or this Website an individual consents to our use of their personal data as set out in this Privacy Statement); and/or
The processing is necessary for our legitimate interests or the legitimate interests of a third party (unless there is a good reason to protect an individual’s personal data which overrides those legitimate interests).
The processing is necessary for us to comply with the law

Your rights.

You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by contacting us at enquiries@profgov.com

Depending on the personal data that we hold and the circumstances, you might also have other rights, for example, to request:

Access to any personal data that we hold about you;
That we restrict processing of your personal data in specific circumstances; or
That we erase your personal data if it is no longer necessary in relation to the purposes for which it was collected or processed or to rectify inaccurate data or to complete incomplete data.

Links to third party websites.

This Website may contain links to third party websites. If you follow a link to any third-party website, please be aware that these websites should have their own privacy policy and that we do not accept any responsibility or liability for their policies.

Changes to this statement.

This Privacy Statement was last updated on 11th February 2020. PGS reserves the right to vary this Privacy Statement from time to time. Such variations become effective on posting on this Website. Please regularly check this page to inform yourself of any changes.

Contact.

Any questions in respect of this Privacy Statement should be addressed to enquiries@profgov.com. Please also use this address if you would like to let us know that your details require updating.